What to Prepare for Your Full Application?

Title of Proposal 

255 

Proposed Duration (Months) 

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Amount Requested (USD): Please ensure this matches your submitted Budget template. 

— 

Proposed Start Date: The start date is indicative and may be adjusted if your application is successful. All grant expenditures and activities must occur within the approved grant start and end dates. 

dd/mm/yyyy  

Name of Lead Organisation 

Double‑check information carried from the preliminary form for accuracy. 

Country of Lead Organisation 

Type of Organisation 

Please confirm if grant payments can be issued on in arrears 

‘Yes’ or ‘No’ 

Full Name 

Double‑check information carried from the preliminary form for accuracy. 

Title 

Gender 

Position 

Employing Organisation 

Address of Employing Organisation 

Country of Employing Organisation 

Email 

Phone 

Choose the Research Countries 

• Primary Thematic Area 
• Secondary Thematic Area 

Select the options from the drop‑down list provided in the form. 

Research Sub-themes:
Using classifications and code from https://meshb.nlm.nih.gov/treeView, provide information about sub-thematic area(s) of your research. You may choose more than one. 

650 

Education/Training: Starting from current to most recent 

Fill out the table provided in the form 

— 

Career History: Starting from current to most recent 

— 

Please provide a detailed description of your background and overall expertise, highlighting your experience in key research areas and methodologies critical to this project. 

1,950 

— 

Provide details for any career breaks taken. This can include but is not limited to periods of parental or long-term sick leave, caring responsibilities, part-time work, secondments, volunteering or time spent in clinical training or different sectors.  

1,950 

— 

Salary funding sources 

Fill out the table provided in the form 

— 

[If Yes] Are you a healthcare professional? 

255 

— 

[If Yes] Are you clinically active? 

255 

— 

Research Contributions: Describe your role in the consortium and how you will contribute to research and consortium activities? 

2,600 

— 

How have you contributed to generating knowledge? 

• Explain your role in creating discoveries, ideas, tools, or techniques. Highlight key skills used to develop and test ideas.  

• List up to 10 significant research outputs, describing their relevance, impact, and your contribution (up to 50 words each). Outputs may include publications, datasets, software, products, clinical practice developments, educational materials, policy papers, or conference presentations. 

4,900 

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How have you contributed to the development of others? Provide examples such as: 

• Mentoring or supervising students and colleagues.
• Strategic leadership that shaped the direction of a team, organisation, company, or institution. 
• Involvement in establishing collaborations. 

4,900 

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How have you contributed to the wider research community? 

1,300 

— 

Research Environment: Describe your approach to developing and supporting a positive and inclusive research culture, including examples from previous and current groups. 

2,000 

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Letter of Support (LoS) from Lead Organisation: The letter of support should contain the following: 

• Tile of the proposal 
• Name of the Organisation 
• Name of the individual being support 
• Extend of support (a clear statement of the organization's endorsement) 

[Additional requirement for applicant based in high-income countries and requesting salary] The Letter of Support (LoS) should also confirm: 

• Your employment contract states you must get salary recovery from external grant funding 
• Your host organisation will underwrite the salary and post for the period of time that you will be working on the grant. 

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Upload (1) file not exceeding ≤2MB, named 2_ApplicantDetails_PI_LOS.pdf. 

Describe the collective experience and capabilities of your consortium, addressing the following aspects:  

• Multi-country research experience 
• Capacity building  
• Regional health research expertise 
• Research culture and equity 

5,200 

Describe the contribution of each consortium member to the proposed research activities, addressing the following: 

• Collaboration approach: Explain how the consortium will engage in effective regional and, where relevant, global collaboration is needed. 
• Resource sharing: Outline the strategy for sharing resources, expertise, and infrastructure across partners.
• Institutional capacity building: Describe how the research activities including organisational capabilities, research culture, infrastructure, and the overall research environment strengthen institutional capacity.  

3,250 

[If External collaborations are essential] Please provide details on External collaborator such as essential reagents, contributing subject-specific knowledge and guidance. 

• A collaborator provides expertise, support, or materials but is not involved in daily research management or the intellectual design of the project. 
• Collaborators are not remunerated; however, expenses may be covered (e.g., grant‑related travel, materials, consumables). 

Note: External collaborators are separated from consortium partners. 

5,200 

List any individual collaborators and provide a very brief outline of their role in the proposed research. 

Fill out the table provided in the form.

[Confirmation for PI] I confirm that the collaborators named above have agreed to be involved in the proposed research activities and are willing for their details to be included as part of this proposal. 

☐ Tick the box to confirm. 

[If Yes] Please describe your planned activities whether if your proposal includes plans to develop new collaborations? 

1,300 

Proposal Summary: Please structure your proposal intended for an expert audience. Covering: 

• Research summary: Outline the proposed research and its key goals. 
• Keywords: Include terms that best describe the proposal for text searching. 
• Publication use: If successful, this summary may be published as a short abstract to classify your proposal by subject. 

1,300 

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Research Background and Problem Statement: Describe how the proposed research relates to key theories, concepts, and provide details of specific problems or knowledge gaps that the research activities intend to address.  

6,500 

— 

Aims and Objectives of the Research Activities: Provide key objectives or questions that research seeks to accomplish or answer in relation to SEA DREAM thematic areas. 

5,200 

— 

Approach of Research Activities and Outputs: Elaborate the approach and methods to be used in investigating your outlined problem, and which research activities and outputs are anticipated. 

[Where relevant] Indicate how each activity and output align with the corresponding milestones in your Gantt Chart (see Section 10- Timetable and Milestones). 

[Only if applicable] Provide study details:  

• For epidemiological, demographic, case‑control, cohort, or related studies: give full design, validation rationale, power calculations, sample size justification, case definitions, and inclusion/exclusion criteria. 
• For clinical trials: provide full study design in the Research Involving Human Participants section. 
• For animal studies: include experimental design and justification in the Research Involving Animals section. 
• For mental health research: provide further details in the Research Involving Humans section. 

19,500 

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Additional Information: Upload any additional information or figures that we need to consider for your application such as legends, labels, graphs, figures or captions.  

Disclaimer: This section is for supplementary information only and should not form a core part of your application. Letters of Support are not required in this section. 

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Upload up to two (2) A4 pages maximum 

[Only if your research is built/continued of proceeding study] Briefly summarise that study and state clearly how the newly proposed research advances it. 

1,700 

— 

[Only if your research received prior or current form of funding] Summarise how the SEA DREAM funding will differ to ensure there is no overlap. 

1,700 

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References: Include any references needed to justify your proposal. Please ensure to provide full citations, including title of paper and all authors according to APA 7th edition guidelines.  

Note: For references of more than 10 authors, utilise to et al., to shorten.  

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Upload (1) file size not exceeding ≤2MB. 

[If Applicable] If you used generative AI to develop your research question or to write this application, include brief details of how you used it here. 

1,950 

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Describe your study design and types of health outcomes or interventions expected. 

4,600 

Outline the strategy for recruitment: Describe your recruitment strategy covering inclusion or exclusion criteria for study participants including how you will ensure inclusion of under-served groups. 

2,000 

Have you involved communities or people with live experience: Describe any involvement with patients, participants, patient advocacy groups, communities and individuals in the development of your proposal and any current involvement they have with the research. 

4,000 

Oversight Arrangements for the Study: Describe any oversight arrangements. 

2,000 

Ethics and Regulatory Approvals:  

• State which ethics committees or institutional review boards will review the project and when. 
• Detail any other regulatory approvals you have or will seek (e.g., national health authorities, data protection agencies). 
• Before conducting research, ensure attaining ethical approval in every country and all sites. 
• Outline governance mechanisms to ensure compliance. 
• If research involves human participants, biological samples, or personal data, describe how approvals will be secured. 
• Specify relevant laws and guidelines in each jurisdiction where samples or data will be collected and explain how compliance will be maintained. 

1,300 

Confirm if research has or will get appropriate consent to use any potentially commercially from tissues/samples from human participants.  

Select ‘Yes’ or ‘No’ 

[If select Yes] Where data has the potential to be used beyond its initial purpose or beyond the end of the study, include details for how the consent will be managed. 

1,700 

Does your proposal involve a clinical trial? 

Select ‘Yes’ or ‘No’ 

Describe your study design and types of health outcomes or interventions expected. 

2,000 

What are the primary and secondary outcome measures, and how will you assess these? 

1,300 

[Only if applicable] Outline the strategy for recruitment the inclusion and exclusion criteria for study participants. 

• Explain how participants will be allocated to study groups. 

If your research includes a clinical trial, also describe: 

• How will you comply with our policy on ensuring the inclusion of under‑served groups? 
• How will your recruitment and retention methods engage with under‑served groups? 

2,000 

Detailed justification of the power calculation, sample size, and proposed statistical analysis (including interim or subgroup analyses). 

Describe proposed methods for protecting against sources of bias. 

1,300 

Describe all involved supporting personnel and infrastructure involved supporting the research. Including any activities if any third-party undertaking. 

1,300 

Involvement of patients, participants, patient advocacy groups and communities in development of proposal: Describe all ongoing involvement with the listed stakeholder in the research. 

1,300 

Who has/will review the ethics of the project and when? Detail any regulatory approvals you have or will seek.  

Disclaimer: Please ensure to obtain the following before research conduct: 

• Ethical approval in every country where research is carried out 
• Regulatory and ethical approvals for every site 
• Appropriate governance mechanisms 

1,300 

Confirm that you have, or will obtain, informed consent to use any commercially exploitable results from tissues or samples derived from human participants. If data may be used beyond its initial purpose or beyond the end of the study, include how consent will be managed. 

Answer 'Not applicable' if no commercially exploitable results will be produced, and no future use of data is planned. 

650 

Provide the animal species and total numbers needed (this may differ from the number to be bought, maintained).  

Fill out the table provided in the form 

— 

Explain why animal use is necessary and the choice of species to be used? 

1,700  

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Provide a justification of the proposed sample size and details of planned statistical analyses. Include power calculations if appropriate. Describe experimental design, including any plans to reduce bias such as blinding or randomisation. 

Answers can be provided in the form or as a PDF attachment. 

3,300 

Upload (1) file size not exceeding ≤2MB, named
6_ResearchAnimals_Justification.pdf. 

If your proposal involves the use of animals, what would be the severity of the procedures? Provide details of any moderate, severe, or non-recovery procedures. 

• For studies using non-human primates, cats, dogs, or equines, this is assessed during NC3Rs review.  
• [If applicable] For studies involving other species, applicants should complete and upload the checklists listed on the NC3Rs information. Read the information on choosing contractors. 

1,700  

Upload NC3Rs checklist if studies involve other species 

Do the facilities and practices, and the proposed research comply with the principles set out in the National Centre for the Replacement, Refinement and Reduction of Animals in Research (NC3Rs) guidelines? [Yes/No]

1,300

Will it be necessary to transport the non-human primates? 

1,300  

Provide details of housing for non-human primates.  

1,300  

Will single housing of the non-human primates be necessary? Provide justification for single housing. 

1,300  

Will any of the experimental procedures involve food or water restrictions? Justify why this is necessary and outline what alternatives have been considered.  

3,250  

Will any experimental procedures involve restraint? Describe the nature of the restraint, its duration and frequency, and what will be done to avoid distress.  

1,300  

What prior experience and training in non-human primate use, care and welfare will you require of the staff named in the application? List all experiences and trainings and if your research offers continuous professional development in these areas? 

1,300 

Will any of the staff involved need specific training for any of the procedures concerned? 

1,350 

Will you be using cats, dogs, or Equidae? Specify which species you will be using.  

650 

Where will the cats, dogs, or Equidae be sourced? 

1,300  

Indicate approximate journey times and the measures that will be taken to minimise the potential stress during transport. 

1,300  

Are animals imported? Where animals are to be imported, what journey times have been agreed with the Home Office?  

1,300  

Provide details of the housing for the animals, for example enclosure size, environmental enrichment. 

See: NC3Rs Guidance on animal housing and husbandry for further details. 

1,300 

Will single housing of the animals be necessary at any time? 

Please provide a detailed justification and explain what additional resources you will provide to the animals to minimise the impact on animal welfare. 

1,300  

What adverse effects might the animals experience? List the clinical and other signs that will be monitored, the frequency of monitoring, and, if relevant, the humane endpoint criteria established for the study. 

3,250

Will any of the experimental procedures involve restraint? Describe the nature of the restraint and frequency, and what will be done to avoid distress. 

1,300 

What prior experience and training in animal use, care and welfare will you require of the staff named in the application? What are you doing to support professional development in these areas? 

3,250

Will any of the staff involved need specific training for any of the procedures concerned? Please provide details if training if needed.  

1,300  

Will you be using genetically altered animals? Provide details of the training needed and where it will be undertaken 

1,300  

Provide a staffing plan and written summary of the proposed research management arrangements. Explain how the staff involved supports the successful delivery of the research. 

1,300 

Diagram (optional) 

Provide a summary of the proposed physical resources for research management, explaining how they will support and enhance research activities. 

1,300  

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Provide an overview of your output management plan including output management towards policy uptake and technology transfer plan. 

3,300  

Provide further details on data and software outputs covering: 

• Data and software outputs the research will generate and/or re-use 
• Metadata and documentation that will accompany the outputs 
• Intention of sharing data and software 
• How will data be accessible by others 
• Limitation to data and software sharing 

3,300  

Provide further details on your research materials: What materials will your research produce and how will these be made available? 

3,300  

Provide further details on publication of research outputs: 

• How you will publish your research outputs to ensure open access 
• How you will retain your rights over the research publications 

3,300  

Please provide further details on managing risks of research misuse covering:  

• What potential risks of research misuse may be associated with your research outputs and how you plan to mitigate these risks (if any) 
• Have you identified any tangible risks of this type? 

Refer: joint BBSRC, MRC and Wellcome policy and position statement on managing risks of research misuse, and SEA DREAM's guidelines on good research practice

4,900  

What resources and costs you may need to deliver your plan including an outline of where resources are required. 

3,300  

Provide further details on intellectual property (IP): 

• IP generated from the research 
• Protection of IP 
• Point of contact for SEAMEO in connection with protection and commercialisation of listed IP 

3,300  

Freedom to Operate and Conflict of Interests [OPTIONAL] 

• List any related issues that might affect your ability to conduct the proposed research or to use, share or commericiliase the research outputs including solutions to resolve the issues.  

1,300  

Provide an overview of your approach to developing research talent and leadership and management approach in development capacity strengthening capabilities 

2,600  

Provide details on the training programme needs. Additionally, please justify the numbers of trainees requested in relation to (i) your overall strategy; and (ii) the expertise and numbers of identified supervisors. 

650 per type of programme  

Candidate selection: Describe your procedure of managing, reviewing and edibility criteria for applicants. Including structure and composition of selection committee and interview panels.  

1,300  

Describe any project specific skill training offer to researchers. 

1,300  

[If Yes] Career-based continual professional development for researchers: Please elaborate the plans. 

1,300  

[If Yes] Professional training and capacity development for research support staff: Please elaborate the plans. 

1,300  

Provide a breakdown of expected key milestones over the timeline of your grant 

Unlimited 

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Provide optional additional details on how the key activities will help in achieving the milestones 

1,800  

— 

Gantt Chart: Completed chart outlining the milestones and key activities against the project’s five-year timeline.  

— 

Upload Gantt chart template (≤2MB). 

Full Application Budget Template 

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Upload Full Budget Template (≤2MB). 

Requested Budget: A breakdown of your consortium budget across the nine budget types. 

Fill out using the in‑portal provided template 

— 

Letter of Justification for Use of Overheads 

— 

Upload (1) file size not exceeding ≤2MB.  

Select 'Yes' or 'No'

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• List of two (2) referees familiar with the applicant’s research and professional capabilities (name, position/designation, organization, institutional email address);
• Passport;
• Curriculum Vitae (CV);
• Bachelor’s, master’s (if applicable) and PhD degree certificates;
• Bachelor’s, Master’s (if applicable) and PhD academic transcripts.

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— 

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Monitoring and Evaluation Plans 

• Programme Monitoring: Establish indicators, data collection mechanisms, and assign staff roles. 
• Outcome Evaluation: Define timeframes, success metrics, and responsibilities for assessing impact. 
• Stakeholder Engagement: Maintain feedback loops to assess effectiveness and ensure continuous input. 
• Learning Activities: Plan activities based on M&E results, detailing target audiences and strategies to enhance project impact. 

4,900 

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Theory of Change (ToC): Upload a diagram of your ToC.   

In addition, you may provide a detailed narrative covering: 

• Problem statement 
• Long‑term impact 
• Outcomes 
• Outputs 
• Connections between these elements 

3,300 

Upload (1) file size not exceeding ≤2MB, named 13_MEL_TOC.pdf. 

Logical Framework: Please use the referenced Logframe template when completing this section outlining outcomes, outputs, and underlying activities.  

You may use your organisation’s own logframe template if available.  

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Upload (1) file size not exceeding ≤2MB, named 13_MEL_Logframe.pdf. 

Equity, Diversity, and Inclusion (EDI): Describe how your programme will embed EDI across design, implementation, and governance, ensuring equitable participation and leadership. 

3,300 

— 

[If Yes] Do you plan to engage with the public and non‑academic communities about your work? 

1,300 

— 

[If Yes] Do you plan to engage with policymakers at a local, national, regional or global level to inform your research questions and share evidence for policy making?  

1,300 

— 

Describe your approach to identifying, assessing, and managing project risks, including key processes, responsibilities, and mechanisms for ongoing risk monitoring and escalation.  

3,250 

— 

Risk Register: Please upload the completed Risk Register, including all identified risks and corresponding mitigation measures. 

If your organisation does not have a Risk Register, you can visit our website: https://sea-dream.org 

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Upload (1) file size not exceeding ≤2MB, named 15_ProjectRisk_RiskRegister.pdf. 

Explain how activities and methodologies minimise environmental impact and outline consortium practices. Include: 

• Reduce, reuse, recycle resources, equipment, materials, consumables; 
• Tools or initiatives to measure and reduce impact; 
• Minimise travel and emissions for all participants, organisations, collaborators, staff, and research participants. 

3,300 

Suggest reviewers and references 

Fill out the provided table within the form 

Name reviewers for exclusion 

Fill out the provided table within the form 

Has there been any change to the Eligibility Information submitted in the Preliminary Application Form? 

Select ‘Yes’ or ‘No’ 

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Project Information 

Select ‘Yes’ or ‘No’ 

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Lead Organisation Information 

• Select your organisation type 
• Is your organisation a not-for-profit?  
• Is your organisation officially registered as a legal entity within its country of operation? 
• Is the organisation legally authorised to enter into agreements in its own name and of its own account? 

Select ‘Yes’ or ‘No’ 

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Financial and Operational Management 

• Is the organisation permitted to receive funding from a foreign source? 
• Does the organisation have the capacity to receive funds in U.S. dollars (USD)? 
• Is your organisation permitted and able to disburse funding to a foreign recipient? 
• Is your organisation's bank account held in its own legal name, and can it be reconciled with its own financial management system?

Organisastion Chart: Please upload (1) file of your organisation chart.  

Select ‘Yes’ or ‘No’ 

Upload (1) Organisation Chart file, size not exceeding ≤2MB. 

Sanction Checks 

• Does the organisation carry out any activities in countries currently under international sanctions? 
• Has your organisation ever been debarred by any multilateral development bank or international organisation? 
• [If yes, please describe] Has your organisation or any of its key personnel assigned to the project been flagged in any international watchlists or reputational risk databases such as World-Check or the Dow Jones Watchlist? 

Under this section, applicants must select ‘Yes’ or ‘No’ for all questions.  

The final question allows a written response with a maximum of 250 words. 

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Project-Specific Information: Will your project involve the implementation of activities in mainland China? 

Select ‘Yes’ or ‘No’ 

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E-signature is required. 

E-signature is required. 

1.1 Basic salary and employer's contributions;  
1.2 Visa, work permit, medical check-up;  
1.3 Disability-related adjustment support;  
1.4 Removal and relocation;  
1.5 Any other staff cost 

2.1 Travel costs;  
2.2 Education and caring responsibility costs;  
2.3 Subsistence/per diem;  
2.4 Any other travel cost 

4.1 Equipment costs;  
4.2 Equipment maintenance;  
4.3 Computing costs;  
4.4 Any other equipment cost 

5.1 Continuing professional development;  
5.2 Research Master's, PhD fees, and fellowships;  
5.3 Any other training cost 

6.1 Animal research;  
6.2 Clinical/epidemiological/qualitative studies;  
6.3 Fieldwork;
6.4 Subject and volunteer expenses;  
6.5 Communication and data collection devices;  
6.6 Data management and sharing plan;  
6.7 Ethical approval;  
6.8 Equipment access charges;  
6.9 Facility access charges;  
6.10 Any other direct research cost 

7.1 Open access publication;  
7.2 Poster costs;  
7.3 Public engagement and dissemination activities;  
7.4 Any other outreach cost 

Letter of Support for PI (from Lead Organisation) 

2. Applicant Details 

Letter of Support for Deputy PI (from Lead Organisation) 

2. Applicant Details 

Letter of Support for each Co‑PI (from their Employing Organisation) 

2. Applicant Details 

Figures and additional information (max 2 A4 pages) 

4. Research Proposal 

References (max 2 A4 pages) 

4. Research Proposal 

NC3Rs ARRIVE checklist (if applicable) 

6. Research Involving Animals 

Sample size justification as PDF (optional alternative to text entry) 

6. Research Involving Animals 

Research management and staffing diagrams (if applicable) 

7. Research Management and Environment 

Gantt Chart (template provided) 

10. Timetable and Milestones 

Full Application Budget (mandatory template provided) 

11. Consortium Budget Overview 

Overhead justification letter (if overheads are requested) 

11. Consortium Budget Overview 

Co‑Funding application documents (if applicable) 

12. Co‑Funding 

Theory of Change diagram 

13. Monitoring, Evaluation and Learning 

Logical Framework diagram (template provided) 

13. Monitoring, Evaluation and Learning 

Risk Register (template provided) 

15. Project Risk Evaluation