How to format your attachments?

Applicants must provide all relevant information directly within the application form. Links to external websites or documents will not be reviewed or considered as part of the assessment.

Applicants should generally adhere to the standard format when uploading supporting documents. Where strictly necessary, one (1) additional supporting document may be uploaded as a single PDF file, subject to the following conditions:

• Maximum length: Two (2) A4 pages, unless a longer allowance is specifically stated in the application form.
• Maximum file size: 2 MB, unless a larger size is explicitly indicated within the relevant section.

Please note that while these are the standard requirements, certain sections of the application form may specify different formatting allowances. In such cases, applicants should follow the specific instructions provided in the relevant section.

The supporting document must comply with the following formatting standards:

• Font: Arial, size 11

• Spacing: Single

• Margins: Standard (1 inch / 2.54 cm)

References and figures must meet the following requirements:

• References and figures must be submitted as separate attachments.

• References do not count towards the word limit.

• Figures are limited to a maximum of two (2) pages.

The additional document may include essential supporting materials such as:

• Figures

• Graphs

• Tables

• References

• Unpublished data

This document must not be used to extend or elaborate on the proposal narrative beyond the information requested in the application form.

Failure to comply with these attachment and formatting requirements may result in the application being considered ineligible or incomplete.

#	Document	Section	Attachment Naming Convention	Template
1	Letter of Support for PI (from Lead Organisation)	2. Applicant Details	2_ApplicantDetails_PI_LOS.pdf	N/A
2	Letter of Support for Deputy PI (from Lead Organisation)	2. Applicant Details	2_ApplicantDetails_DY_PI_LOS.pdf	N/A
3	Letter of Support for each Co‑PI (from their Employing Organisation)	2. Applicant Details	2_ApplicantDetails_CO_PI_[Number]_LOS.pdf	N/A
4	Figures and additional information (max 2 A4 pages)	4. Research Proposal	4_ResearchProposal_AdditionalInfo.pdf	N/A
5	References (max 2 A4 pages)	4. Research Proposal	4_ResearchProposal_References.pdf	N/A
6	Sample size justification as PDF (optional alternative to text entry)	6. Research Involving Animals	6_ResearchAnimals_Justification.pdf	N/A
7	Research management and staffing diagrams (if applicable)	7. Research Management and Infrastructure	7_ResearchMgt_References.pdf References should be cited in full, including the publication title, journal name, and all authors. For works with more than ten authors, “et al.” may be used, but your authorship (if applicable) must remain clearly indicated.	N/A
8	Gantt Chart (template provided)	10. Timetable and Milestones	10_Timetable_GanttChart.xlsx	Download mandatory template here.
9	Full Application Budget Template (mandatory template provided)	11. Consortium Budget Overview	11_Full_Budget_Template.xlsx	Download mandatory template here.
10	Overhead justification letter (if overheads are requested)	11. Consortium Budget Overview	11_Budget_LOJ.pdf	N/A
11	S-SEAF Application — One (1) combined file containing: Completed S-SEAF Application Form (endorsed by host institution); Details of two referees; Passport; CV; Academic transcripts and degree certificate.	12. Additional Support Opportunities	12_SSEAF_Application_NameofApplicant (up to 2 applications, max 20 MB each per combine file.)	Download S-SEAF Application Form here.
12	Theory of Change diagram	13. Monitoring, Evaluation and Learning	13_MEL_TOC.pdf	N/A
13	Logical Framework diagram (template provided)	13. Monitoring, Evaluation and Learning	13_MEL_Logframe.pdf	Download template here.
14	Risk Register (template provided or equivalent)	15. Project Risk Evaluation	15_ProjectRisk_RiskRegister.pdf	Download template here.